A manager's guide to issuing attendance write-ups

Issuing a write-up is uncomfortable, but doing it well protects both the employee and the company. Here's a simple approach any manager can follow.

Issue promptly

Record the occurrence as soon as possible while details are fresh. Waiting invites disputes and looks arbitrary.

Stick to the facts

Describe what happened, not how you feel about it. Clocked in 19 minutes after shift start beats keeps showing up late. Attach any evidence.

Be consistent

• ✓ Use the same infraction and points for the same occurrence.
• ✓ Don't skip write-ups for some people and not others.
• ✓ Let the threshold decide the warning level, not your mood.

Keep it a conversation

Deliver it privately and calmly. Explain the point value, the current balance, and what happens next. Give the employee a chance to respond.

Document and move on

Save the record and let the system track the balance. Cloud Point Data generates a clean, signable write-up with the infraction, points, and balance filled in — so managers spend less time on paperwork and more on their team.